Many organizations have discovered that utilizing a board portal with built-in remote voting capability will increase the participation of members who aren’t able to travel to the physical meetings. The process is more reliable and is easier to manage. It also allows members to vote from any location. There are some important aspects to keep in mind when it comes to voting remotely.

The most obvious point to remember is that email is not an appropriate medium for a confidential vote. Email accounts for business and personal use are easy for cybercriminals to hack and alter the outcome of an election. This could lead to an invalid vote. This kind of manipulation is difficult to detect and even more difficult to prove, without an extremely secure system such as the board portal that a lot of companies rely on.

A vote made via email could not reflect the actual intention of the person casting the vote. If a member votes a vote they can choose between a simple yes/no vote or an extensive paragraph that explains the issue. This can cause confusion for the other voters or result in a muddled vote outcome.

This is why it’s important for any organization which is contemplating email voting to have a strict procedure in place. Before any remote voting takes place it is vital that all members are educated on how to use the voting software that the organization uses.

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